Asphalt Repairs – Spring Potholes, Yearly Chore
It creates an unsightly property condition that invites complaints from tenants and potential contacts from lawyers. You also have to find money in the budget to get them fixed, coordinate a contractor to fix them for you and provide communications about the upcoming fixes.
Bottom line, asphalt repairs are a lot of work and expense for you. And often you don’t get thanked by anybody for the effort.
When the weather starts turning warm, you know it’s time to tackle this project. And that’s exactly what we’re going to show you now, how to plan, prepare and execute a fast, cost-effective pothole repair project:
1 – Asphalt Repairs – Pothole Inspection
First, start with a thorough inspection of the parking lot. Layout the parking lot with a map (it doesn’t have to be perfect, just a rough approximation of the area to identify the problem areas)
Overly a line grid (3 X 3 is generally fine, more lines if you need more grids if you need them) and identify the rows on the grid with numbers and the columns on the grid with letters.
This way you can identify specific areas for repair by a grid number (the two potholes in grid 2C) rather than a vague description in a general area.
Walk the area and identify specific asphalt repairs by the grid.
Determine the severity by numbering the problem on a scale of 1 to 10 with 1 being less severe and 10 being very severe. The scale is subjective, but you’ll get the “gist” of the rating by looking at the various issues in the pavement
2 – Asphalt Repairs – Pothole Repair Project Planning
Rank the problems in order of severity. Very severe issues should get the most attention. These are usually the repairs that “must” be completed.
Do a rough calculation of repair costs and determine if there is sufficient money in the capital reserve budget to complete these repairs.
If the budget allows, evaluate the less severe issues and include them in the overall repair project.
Ideally, all issues should be repaired, however, budgets are generally the primary constraint and is a priority in the planning phase.
Once the key problem areas have been selected, use these tips in the article below to select and hire your contractor:
3 – Asphalt Repairs – Pothole Repair Project Execution
Communication is critical. Takes some time the week before the project to inform all affected parties about the pothole repair project. Use a variety of communication channels (email, letter, flyer, word-of-mouth, FaceBook notification, Twitter) to publish who, what, where, and when the project is going to be initiated and finished.
In spite of your communication efforts, expect some complaints about any inconveniences and be prepared to apologize (some people are highly distracted, so no communication will stick with them no matter what you do)
Let the professionals do their job, but keep an eye on any deviations from agreements and commitments.
4 – Asphalt Repairs – Pothole Repair Project Evaluation
After he project is complete, use you grid map to conduct a thorough inspection of completed work.
If any work does not meet expectations, notify the project manager immediately for correction and completion.
Well, there you have it. Hopefully, this only occurs once a year (not at all if you pavement area is newer) and can go smoothly and cost-effectively without too many road bumps.
How Can C & L Services Help You?
C & L Services is a third generation family owned property maintenance company. We have been consulting and servicing shopping centers, commercial properties and communities in New Jersey for over forty years.
Our asphalt repair and maintenance services include pothole repair, asphalt repair and replacement, seal coating and line striping.
We can help you keep your pavement in excellent condition with reliable, dependable, cost-effective services. In northern New Jersey Contact us at 908-730-7884. If you’re in central New Jersey, call us at 732-886-1940. Our professionals will be glad to assist you with any asphalt repairs.