Property Maintenance – This Is The Checklist You Ought To Use

Property Maintenance – An Ounce of Prevention

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Click this picture to get your copy of this “Apples to Apples” checklist.

Having a major property maintenance problem is no fun.

It takes up a lot of time, coordinating repairs, communicating access restrictions, waiting for property maintenance vendors to show up.

You also have to tell your tenants that they will be inconvenienced (tenants HATE to be inconvenienced and let you know that).

And sometimes you even have to wait weeks for the right property repair specialist to show up.

When you start having more bad days than good, that’s when you know it’s time to make a change.

That’s when you know it’s time to get ahead of issues before for they become disasters. And that’s exactly what you’re about to learn how to do, so read on…

Property Maintenance – Prevention vs. Intervention

If you’re tired of getting calls from upset tenants, then here’s what you need to do to prevent issues from becoming time-consuming, costly and possibly unsafe that is…add a thorough quarterly inspection to your ongoing maintenance activities.

Sounds simple, doesn’t it?  However, many property owners put off this critical practice because of the tyranny of the urgent.

Property owners and property maintenance professionals are so busy “putting out fires” that they lose sight of the value of prevention.

Here’s a simple guideline that is supported by most property maintenance professionals…Prevention is less expensive than Intervention.

Property Maintenance – Who’s Responsible?

One of the easiest ways to ensure that property inspection and preventive maintenance is regularly conducted is to pass the responsibility for inspection to a third part such as a property maintenance professional or company.

Most property maintenance professionals would be glad for the chance to access and review the condition of the property so they could uncover potential problems BEFORE they become a big cost and time headache.

Take a few minutes to research you local property maintenance vendor and give them a call.  Determine if they have the personnel and expertise to conduct the inspections you need.  If you’re satisfied with the response, schedule an initial inspection and “face to face” meeting.

At the meeting, judge the level of detail and how thorough they go through your property.  If any maintenance issues are discovered, ask them what, in their opinion, would be the fastest, most cost-effective way to mitigate the issue.

Property Maintenance – The Checklist You Ought to Use

Here’s one of our most thorough inspection checklists.  Compare this checklist to the inspection list to what you potential vendor is using.


  • Landscaping
  • landscaping drainage
  • Fountains, ponds, sculpture
  • Irrigation system
  • Parking lot
  • Line striping
  • Parking breaks
  • Trash receptacles
  • Walls, Exterior
  • Fences
  • Dumpsters
  • Gates to buildings or dumpsters
  • Carports
  • Sidewalks outside property
  • Sidewalks within property
  • Lighting
  • Mail Boxes


  • Walkways and entries
  • Smoking areas
  • ADA access
  • Exterior walls and trim
  • Roofing
  • Foundation
  • Gutters, downspouts, and drains
  • Exterior Doors
  • Exterior Doors Hardware
  • Hot Water Heater Room doors
  • Hot Water Heater Rm door hardware
  • Window frames and glass
  • Window operation
  • Window cleaning
  • Window screens
  • Skylights
  • HVAC (Exterior Heating, Ventilating, Air Conditioning)


  • Plumbing (baths & kitchen where observable)
  • Plumbing fixtures
  • Electrical sub panel
  • Fire alarm system
  • Sprinkler system
  • Smoke detectors
  • Phone and cable lines
  • Internet access

Is this the most comprehensive list, probably not, however this checklist covers most of the physical elements that require property maintenance for most properties.

This means you can now conduct a thorough inspection on your property withing 60 to 90 minutes.  And uncover any potential maintenance issues that would take up way more that the time it took to inspect your property.

Property Maintenance – Next Steps

To that end, let’s quickly recap what we’ve covered:

– Serious property maintenance issues are no fun.  Regular inspections are not fun either, but they take less time and are less costly that having to deal with a major maintenance issue.

– Scheduling quarterly property maintenance inspections is a best practice that will save you money, aggravation and ultimately time.

– You can outsource the inspection process to a reputable property maintenance professional.

If you haven’t already done so, go ahead and schedule your first inspection.  Or even better, give us a call at 732-881-1940.  We’ll do the inspection for you!

Then give yourself a pat on the back, because you’re now all set to save time, money and aggravation on property maintenance.

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